Competition Participation Rules

Notification to Winners and Confidentiality

The winners of the competition are the student (s) of the Cumulus member institution that submitted the project. The winners and their home Cumulus member institutions will be notified by email by 15 April 2020 of their prize category award and/or honorable mentions. The winner(s) will need to confirm the acceptance of the award and those student(s) involved in the winning projects. Failing such confirmation within a period of 7 days from Cumulus making contact, the entrant(s) selected will be considered to have simply relinquished the prize and it may be awarded to another entrant with no reward for those deemed to have relinquished it. The public announcement will take place during Cumulus Conference Roma 2020: Design Culture(s) in 16-19 June 2020 Rome in Italy, until that time the information about winners will be kept confidential between the winner(s) and Cumulus.

Award Ceremony

The award ceremony is part of the official program of the Cumulus Conference Roma 2020: Design Culture(s) at Sapienza University of Rome, during June 16-19, 2020. At least one student representative (in case of team submissions) of each winning category (1st, 2nd, 3rd prize) must participate in the award ceremony and attend the exhibition and conference. Academic mentors, external partners and honorable mention awardees are also welcomed to attend at their own cost. Winners will be expected to comply as much as possible with any press request and promotional outreach in connection with the award. An exhibition of the winning submissions and honorary entries will also be organized in conjunction with the Cumulus Rome Conference.

Travel Grant Guidelines 

Winners will be expected to manage themselves the logistics of their trip organization. Coordination arrangements will include obtaining travel insurance coverage and travel cancellation insurance for the whole duration of their participation in the Cumulus Conference Roma 2020: Design Culture(s) at Sapienza University of Rome, June 16-19, 2020.

The travel grant that is given to the winners (for 1st, 2nd, and 3rd prize categories) is intended to only partially cover expenses that will be incurred when participating in the conference. The travel grant can be applied to cover transportation (air, train) or/and accommodation/housing during the conference, travel insurance and if needed, a visa. Winners are encouraged to apply for additional travel support from the home university or any other source available to them. Winners are responsible for any taxes that may be associated with their prize award and travel grant, if any. Costs not related to the conference participation, such as any other travel than the route between home institution and conference venue, free-time activities, travel equipment, etc. are not covered nor organized by Cumulus.

Winners waive any and all claims of liability against Cumulus, its employees and representatives, for any personal injury or loss which may occur from the conduct of, or participation in, the program, or from the use of the travel grant. No responsibility is assumed by Cumulus for any injury and/or damage to other persons, property as a matter of liability, negligence, or otherwise recognized reason caused by the participating student or the Cumulus member institutions or any third party participating in the program.

Remittance Travel Grant and Monetary Award

Cumulus will issue the travel grant student winners in the form of a bank reimbursement. The travel grant recipients are responsible for the delivery of receipts and proofs of payment to Cumulus as requested and within the deadline that will be indicated by the Cumulus Secretariat. Reimbursement is only paid against proofs of real costs and not applicable in case of cancelled travels or no show to the conference. The winners are expected to attend events on all conference days and the exhibition and award ceremony to qualify for the reimbursement.

Cumulus will issue the monetary prize award (for 1st, 2nd, and 3rd prize categories) to the winner (s) by name(s). The award is non transferable. In the case of a student team winning, the monetary award is transmitted to the lead submission entrant. He/she will be responsible for any further transactions to disseminate the award to other team members. The award may not be altered, exchanged or reimbursed. The value of the award is determined at the time of writing these rules and it may not be disputed in any way with regard to its valuation or amount. The award may not be the subject of any request for financial compensation not provided for, any exchange or any return for any reason whatsoever.

In the scenario that there is a supplementary monetary award or travel grant made available to student winners by another party or sponsor, the Cumulus Secretariat may connect with the winner(s) to coordinate the process of the remittance with this other sponsor. Cumulus assumes no claims or responsibility for another party/or sponsor grant.